3.13 Directory Information

Responsible Position

Registrar

Related Items

Family Educational Rights and Privacy Act (FERPA)
Minnesota Statute §135A.145

Policy Statement

Alexandria Technical and Community College has designated the following information as Directory Information:

  • Student's name
  • Hometown
  • Program/major
  • Pictures
  • Enrollment/withdrawal dates
  • Graduation status (type of degree/diploma and date of graduation)
  • Honors/awards

This information may be released to the public without prior consent unless the student notifies the college in writing of his/her objection to the release of information in one or more of these categories. If a student does not specifically request the withholding of Directory Information within the first 15 days of enrollment, it will indicate student approval for disclosure.

Minnesota Statutes §135A.145 prohibits colleges and universities and any affiliated organizations from providing a credit "card issuer" with the names, addresses, phone numbers, or other contact information about its undergraduate students without the student's consent.

Alexandria Technical and Community College has designated the following information as Limited Directory information.

  • Student email – disclosed for Office 365 Global Address List only
  • Star ID – disclosed for Office 365 Global Address List and student communications, including mailings and student ID card.

This information may be disclosed only in the specified applications without prior consent unless the student notifies the college in writing of his/her objection to the release of information in one or more of these categories. If a student does not specifically request the withholding of Limited Directory Information within the first 15 days of enrollment, it will indicate student approval for disclosure. Withholding Limited Directory information may inhibit the functionality of Office 365.

Related ATCC Documents: Procedure 3.13.1 Withholding Directory Information
Effective Date: 11/07/2016
Revision Date: 11/07/2016
Archive: