3.17.14.1 Grade Appeal Procedure

Responsible Position

Faculty, Dean, Executive Vice President of Academic and Student Affairs

Related Items

Procedures

Grade Appeal Criteria

Students may appeal a final grade when they believe the grade is unfair, arbitrary, or capricious. The student bears the burden of proving there are sufficient grounds for changing a grade. The appeal process will provide due process for students and faculty. A student may appeal a final course grade on the grounds:

  • the methods or criteria for evaluating academic performance as stated in the course syllabus were not adhered to in determining grades
  • the instructor applied grading criteria unfairly
  • the instructor erred in calculating the grade or recording the grade

Grade Appeal

Attempt Resolution – Informal Appeal

  • Students must first attempt to resolve any issues with their grade through informal discussions with the instructor of the class. If the instructor and student decide a change of grade is in order, the situation is closed. The instructor will submit a 'change of grade' form to the Registrar. Timeline – within 10 business days after grades have been posted.
  • In the event the student and the instructor cannot resolve the grade issue, the student should then discuss the situation with the Division Dean. Timeline – within 5 business days after faculty denial.
  • If the Division Dean decides in the student's favor, the Division Dean will consult with the faculty, and the Division Dean will submit a 'change of grade' form. Timeline – within 5 business days.
  • In the event the discussion between the student and the Division Dean does not resolve the grade issue, the student must then submit a formal grade appeal. Timeline – within 5 business days after decision by Division Dean.

Formal Grade Appeal

  • After the student has attempted an informal grade appeal and has been denied, he/she may initiate a formal grade appeal. The student must follow the process below and submit all materials to the Division Dean:
    • The student must fill out the 'formal grade appeal' form. The grade appeal has to fall under one of the following criteria: 1) The methods or criteria for evaluating academic performance as stated in the course syllabus were not adhered to in determining grades; 2) the instructor applied grading criteria unfairly; 3) the instructor erred in calculating or recording the grade. In addition to the 'grade appeal form', the student must submit all information pertinent to the appeal such as: specific action student is requesting; emails between student and staff; assignments; syllabus; graded assignments; any evidence of faculty bias; and any other relevant material. Timeline: within 5 business days.
    • Faculty will have an opportunity to review materials and provide relevant materials and input to the Division Dean.
    • The Division Dean will review all materials provided by the student and the faculty. The Division Dean may elect to interview the faculty and the student to gather additional information. The Division Dean will make a decision. If the appeal is granted, the Division Dean will notify the faculty and the Division Dean will initiate the 'change of grade' form, and the formal Grade Appeal Procedure is complete. If the Division Dean denies the appeal, the Division Dean notifies the student and the student may request the Grade Appeal Committee review the case. Timeline – Decision by Division Dean within 5 business days of receiving the formal grade appeal.
  • At this stage of the formal grade appeal process additional materials will not be accepted.
  • Grade Appeal Committee: The Grade Appeal Committee will be convened under the following circumstance:
    • If the student disagrees with the Division Dean's decision, the student may appeal the decision to the Grade Appeal Committee. Timeline - no later than 5 days after receiving notification of the formal grade appeal decision from the Division Dean.
    • The Grade Appeal Committee, made up of three faculty outside of the discipline of appeal, will convene to review grade appeal. Timeline – within 5 business days.
    • All information presented by faculty, student, and Division Dean will be submitted to the Grade Appeal Committee. No additional information may be submitted to the Grade Appeal Committee.
    • The Grade Appeal Committee will review the student's formal grade appeal and all information provided by the student, faculty and Division Dean. The committee will select a chair, follow due process, and reach a decision by a majority vote. Timeline – Grade Appeal Committee will provide their recommendation to the Executive Vice President of Academic and Student Affairs (EVPASA) within 5 days.
  • The Grade Appeal Committee will reach one of two decisions:
    • Appeal granted: The committee recommends a change of grade to the Executive Vice President of Academic and Student Affairs.
    • Appeal denied: The committee recommends the original grade stands to the EVPASA.
  • The EVPASA will review the grade appeal committee's recommendation, may elect to discuss the appeal with the student and the faculty, and provide written notification to the Division Dean, faculty and student of the decision. EVPASA decisions are final. If a change of grade is decided the EVPASA will submit the change of grade form. Timeline – the EVPASA will provide written notification within 5 days of receiving the Grade Appeal Committee's recommendation.

Timeline

Under unusual circumstances timelines for the grade appeal process may be extended by the EVPASA.

Note: Nothing in this procedure is meant to imply, presume, or require faculty to accept or agree with the Dean's or EVPASA's decision.

Related Policy: 3.17.14 Grade Appeal Policy
Related ATCC Documents: Formal Grade Appeal Request
Effective Date: 03/13/2017
Archive: